All reports must be submitted online using our Grants Management System (GMS). While reminders may be sent, it is your responsibility to ensure the required reports (which will be listed on your profile) are submitted on time.
Dependent on the funding scheme or specified conditions of award, you may have to provide an Annual, Mid-term, Progress or Milestone report to update us on the progress of your research project. A Final Report or End of Project Report (Translational Awards only) is required for all grants.
The links below download a PDF ‘read only’ version of the reporting forms so that you can view the questions that may be requested. To access a version of the form to complete, please log in to BHF's Grants Management System and go to the relevant award in the My applications and awards section of your profile.
BHF is a signatory to the Declaration on Research Assessment (DORA). We have pledged to make our research assessment processes transparent and to ensure the of value all research outputs, not just publications, is considered in the assessment of scientific productivity. Whilst we have tried to give general advice on how the various reports below will be assessed, due to the variety of funding schemes and specificity of research projects, there is often a case by case difference in assessment. Please contact the relevant funding committee team if you require further information on how your report will be evaluated.
Annual Reports
We don't usually require an Annual Report. However, if you have been awarded a Clinical Study Grant (see Reporting for Clinical Study Grants below), or if it is specified as a condition of your award, you must submit an Annual Report.
Progress Reports
If specified as a condition of your award, you must submit a Progress Report. This will usually be to address a specific concern that would have been highlighted in your feedback at the time of award. Progress reports will be reviewed by members of the relevant BHF funding committee, and where appropriate written feedback will be provided with regard to study performance.
Mid term Report
For all grants of 5 years or longer, or if it is a condition of award, you must submit a progress report before the mid term point of the grant (mid term report). This will inform the decision on continued funding for the remaining period and will be assessed by members of the relevant BHF funding committee. If there are concerns, you may be asked for further information or a revised strategy to ensure the completion of the research project.
Personal Chair Overview Report
Chairs are awarded for 5 year periods. Approximately 12-18 months before the end of this period, you will be asked to submit a Personal Chair Overview Report if you wish to renew funding, for consideration by the Chairs and Programme Grants Committee. If a renewal is invited, a full Chair renewal application will be requested and a site visit confirmed.
Final Reports
You must submit a Final Report within 3 months of the end date of your grant. If a report is not received, the grant account will be closed and any outstanding invoices will remain unpaid. You are also unlikely to receive further grant funding from BHF.
Reporting for Clinical Study Grants
Over the course of your award you will need to submit regular reports outlining the progress of your study. These reports may be reviewed by members of the Clinical Studies Committee, and where appropriate written feedback will be provided with regard to study performance. See an example Clinical Study Progress Report form. You will usually be required to submit a progress report for your study annually and where a study is underperforming, we may ask for more regular progress reports (typically every 6 months), or invite the trial team to discuss the study with members of the Clinical Studies Committee.
In addition, if the trial supported by your Clinical Study Grant has a vanguard phase, we may request a milestone report to help inform the committee's assessment of progress against the criteria agreed.
You must submit a Clinical Study Final Report within 3 months of the end of your grant. If we don’t receive a final report, the grant account will be closed and any outstanding invoices will remain unpaid.
Reporting for Translational Awards
Translational Awards require milestone reports which form the basis of continued funding decisions. These reports are assessed by the Translational Awards Committee against the original objectives agreed in the award letter. Deadlines for milestone reports will be agreed with the Principal Investigator prior to the start of the award.
In addition we may request progress reports which usually address a specific concern that would have been highlighted in your feedback at the time of award. These reports may be reviewed by members of the Translational Awards Committee, and where appropriate you will receive feedback or suggestions for adaptations to the study to improve its performance. Where a study is underperforming, we may ask for more regular reports to inform a decision on continued funding for the remaining period.
You must also submit an End of Project Report within 3 months of the grant end date. If we don't receive an end of project report, the grant will be closed and any outstanding invoices will remain unpaid. You are also unlikely to receive further grant funding from BHF.
