When you receive your award letter
You should ensure that we receive your completed and signed Grant Acceptance Form (Word) within one month of the dated award letter.
Claims for expenditure
Claims for actual expenditure against the award will be reimbursed on receipt of invoices submitted quarterly in arrears, quoting your grant number.
Part time working
We are prepared to support part time working on most of our personal awards. For information about part-time working, please read Flexible working policies.
All BHF Fellows are entitled to take maternity, paternity, adoption or parental leave in accordance with the university’s terms of employment. For more information, please read Flexible working policies.
It is BHF policy that a Trial Steering Committee should be set up for all multicentre clinical trials. In addition, for most clinical trials, a Data Monitoring Committee should be established to report to the Trial Steering Committee and to BHF.
If you are awarded funding for a clinical study that requires support from the National Institute for Health Research Clinical Research Network (NIHR CRN), or its equivalents in the devolved nations, you must register your clinical study on the UKCRN portfolio and upload recruitment data onto the portfolio database regularly.
Please read Registering with the UKCRN portfolio for more information.
Claiming travel funds for conferences
To claim a travel fund, your University must submit a Travel Fund Claim Form within 6 months of attending the scientific meeting.
Extensions to fellowships
For Intermediate Basic Science Research Fellowships, Intermediate Clinical Research Fellowships, or Career Re-Entry Research Fellowships, it is possible to apply to extend the duration. More information can be found here.
We don't usually require an Annual Report. However, if you have been awarded a Clinical Study grant or any other grant providing funding for a clinical study that requires recruitment and follow up of patients (rather than analysis of tissue samples only), you must submit an Annual Report.
For all awards, we require a Final Report on the outcome of your research project within 3 months of the end of the grant period.
Five year grants will usually also be subject to a mid term review and occasionally we may request a progress report.
Translational Awards are also subject to milestone reports.
You can find the relevant forms in Reporting progress.
We monitor the outcomes of the research we fund on a regular basis. As a Condition of Grant, all grant holders (with the exception of BHF Chairs, Infrastructure Grants, Strategic Initiatives and BHF Centres of Research Excellence or Centres of Regenerative Medicine) will need to submit outcome data to us using Researchfish, our research evaluation system.
Publishing your research
We are committed to unrestricted access by the wider community to published research. All grant holders must therefore comply with our Open Access Policy.
Please also read the information in Communicating your research for advice on how you can share exciting results with our supporters.