Managing your grant

Scientist in labIf your application is successful, you will be sent an award letter and a grant acceptance form. You will then be required to manage your grant for its duration.

Claims for actual expenditure against the award will be reimbursed on receipt of invoices submitted quarterly in arrears, quoting your grant number.

When you receive your award letter

You should ensure that we receive your completed and signed grant acceptance form within one month of the dated award letter. 

Clinical studies

If you are awarded funding for a clinical study that requires support from the National Institute for Health Research Clinical Research Network (NIHR CRN), or its equivalents in the devolved nations, you must register your clinical study on the UKCRN portfolio and upload recruitment data onto the portfolio database regularly. Please read Registering with the UKCRN portfolio for more information.

Claiming travel funds for conferences

To claim a travel fund, your University must submit the travel fund claim form within 6 months of attending the scientific meeting.

Reporting progress

We don't usually require an Annual Report. However, if you have been awarded a Clinical Study grant or funding for a clinical study that requires recruitment and investigation / follow up of patients (rather than analysis of tissue samples only) through any other funding scheme, you must submit an Annual Report.

For all awards, we require a Final Report on the outcome of your research project within 3 months of the end of the grant period.

Five year grants will usually also be subject to a mid term review and occasionally we may request a progress report.

Translational grants are also subject to milestone reports.

You can find the relevant forms in Reporting progress.

Research evaluation

We monitor the outcomes of the research we fund on a regular basis. As a Condition of Grant, all grant holders (with the exception of BHF Chairs, Infrastructure Grants, Strategic Initiatives and BHF Centres of Research Excellence) will need to submit outcome data to us using our research evaluation system.

Publishing your research

We are committed to unrestricted access by the wider community to published research. All grant holders must therefore comply with our Open Access Policy.

Please also read the information in Communicating your research for advice on how you can share exciting results with our supporters.